Design Coordinator
DETAILS
Location: While much of the work can be performed remotely, occasional in-person collaboration or project-related tasks will be required. Must be willing to commute in between Seattle and Gig Harbor when necessary.
Hours: TBD based on workload; set hours are not guaranteed to start.
Pay: Pay is hourly, based on experience and qualifications.
Styled Out West is seeking a highly organized and proactive candidate to support Principal Designer and CEO Jenna Maenhout. In this fast-paced role, you’ll combine your administrative expertise, organizational skills, and client-facing professionalism to manage multiple facets of the business and ensure projects and operations run seamlessly.This hybrid role combines administrative expertise with project and client-facing responsibilities to ensure all aspects of the business run seamlessly. From managing client communications and logistics to assisting on installation days, you’ll play a critical role in driving Styled Out West’s success.
No prior interior design experience is required, but familiarity with design or related industries is a bonus. Please note: This is a 1099 independent contractor position with opportunity to grow alongside a creative and dynamic business overtime.
Key Responsibilities
Office and Administrative Support:
Organize and maintain email accounts, Google Drive, Trello boards, and other digital systems.
Assist with invoicing and QuickBooks, ensuring payments are processed and tracked.
Schedule meetings and prepare relevant details (addresses, notes, client preferences).
Set up vendor trade accounts and research new suppliers as needed.
Physically and digitally organize the office when necessary, including garbage/cardboard disposal.
Purchase office supplies, mail packages, and manage other logistical tasks.
Assist Jenna with miscellaneous tasks involving business operations.
Project Support:
Prepare all materials for client facing meetings.
Assist Jenna during in-person meetings when necessary.
Organize and track project deliveries, ensuring all items are accounted for.
Coordinate and assist on installation and photography days, including setup, placing products, and managing smooth operations.
Respond to client inquiries through office email, maintaining a 24-hour response time.
Set up new client projects in Dubsado and Google Drive, including onboarding and workflow management.
Draft and manage weekly client project recaps for Jenna’s approval.
Ensure seamless client experiences from consultation scheduling to post-installation follow-ups.
Must-Haves:
Exceptional organizational and time management skills to keep Jenna, projects, and schedules on track in a fast-paced environment.
A proactive self-starter who anticipates needs, takes ownership of tasks, and develops innovative systems to improve efficiency.
Proven ability to manage complex calendars, prioritize tasks, and adapt to shifting priorities.
Proficiency in Google Drive, Gmail, and Google Calendar is essential for seamless communication and scheduling.
Experience with Dubsado is required, with a strong focus on workflow execution and client communication.
Comfort with Mac systems (including Notes and Photo Sharing) and a willingness to learn new tools.
Preferred (but not required):
Experience with Canva, Pinterest, Instagram, Squarespace, or DesignFiles.
Familiarity with interior design or project management in a related field.
Ability to assist in creating social media or blog content for Instagram, Pinterest, or Squarespace.
While this is an independent contractor role to start, there is opportunity to grow with Styled Out West and make a meaningful impact in a creative and rewarding environment. If you’re ready to bring your organizational skills to an exciting and fast-paced role, we’d love to hear from you!